Cal-ONE Integrated eProcurement Solutions (IPS)

OVERVIEW 

Companies purchase goods from others on a daily basis. Yet, many of the purchases are usually done through manual means, and this involves using traditional telephones, and faxes. It also means having to coordinate deliveries and deal with lots of paper documentations. The problem becomes more pertinent for large organizations who need to deal with large amount of inventories, and whose operations span across geographic locations. 

To address these problems, CalendarOne’s Integrated Procurement Solution (IPS) provides the platform to enable medium and large organizations to automate and streamline their procurement process.

PRODUCT DESCRIPTION 

IPS is able to model the organization’s internal approval process for companies’ procurement functions. It also facilitates the electronic exchange of the business documents (such as RFQs, POs, Dos, Claim slip) between the relevant parties for inter-company purchases. In addition, the solution is able to cost-effectively integrate with company’s legacy back-end accounting and inventory systems.

The IPS is suitable for discrete manufacturing industry, and the hospitality or engineering services industries.
 

KEY FEATURES       

VALUE PROPOSITION

• Spending cost savings  
• Aggregation of spending for better pricing 
• Control and enforcement of corporate spending policies  
• Prevent maverick and un-contracted buying.  
• Increase operational efficiencies and effectiveness  
•  Automate order processing cycle processes  
• Streamline processes with built-in best practices
• Link the entire order chain between buyer and suppliers.  
• Improved services to internal users  
• Online request and order processing  
• Online catalogue and approval routing functions  
• Reduced lead time for all user requests  
• Reduced ordering errors.  
• Management of Trading partners  
• Generate visibility on trading partners – performance, transactional volume, patterns, behaviour, compliance, etc. 

WHY WEB SERVICES 

The Web Services benefits include:    

Web Services allows the buyer to retrieve real time information from supplier’s online database. For example, an online request for product price and quantity.   

Web Services enables the buyer to retrieve purchase request information from Enterprise Resource Planning system to prepare purchase order for the suppliers.   

Web Services provides a cost-effective integration with legacy back-end systems, thereby alleviating the need to write-off past IT investments. Also there is no need to incur high costs in putting in place specialized adapters to facilitate system-to-system integration.
 
Web Services presents greater solution interoperability. The solution can enable multi-party collaboration, as it is able to exchange data with various disparate systems of different companies in the supply chain.   

To find out how Cal-ONE Spend Management can benefit your business, please email your enquiries to sales@calendarone.com.